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Privacy Policy

Effective Date: 26 July 2026

Review Date: 26 July 2027

Best Friends

1. Introduction

1.1 Rooted Talent Group Ltd (“RTG”, “we”, “our” or “us”) is committed to protecting the privacy and personal information of all individuals with whom we interact.

 

1.2 This Privacy Policy explains how we collect, use, store, disclose and protect personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and all other applicable data protection legislation.

 

1.3 This policy applies to:

  1. Clients

  2. Candidates

  3. Temporary workers

  4. Permanent employees

  5. Website visitors

  6. Business partners

  7. Suppliers

  1. Referees

2. About Us

2.1 Rooted Talent Group Ltd is a childcare recruitment agency providing temporary, permanent and contract recruitment services throughout the United Kingdom and internationally where applicable.

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2.2 For the purposes of UK data protection legislation, Rooted Talent Group Ltd is the Data Controller of the personal information you provide to us.

3. Information We Collect

3.1 We may collect personal information including but not limited to:

•⁠  ⁠Full name

•⁠  ⁠Date of birth

•⁠  ⁠Address

•⁠  ⁠Email address

•⁠  ⁠Telephone number

•⁠  ⁠Employment history

•⁠  ⁠Qualifications and training

•⁠  ⁠Right to work documentation

•⁠  ⁠Identification documents

•⁠  ⁠Emergency contact details

•⁠  ⁠Bank details (where required for payroll)

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3.2 Where required by law or for safeguarding purposes, we may also process criminal conviction information, including Disclosure and Barring Service (DBS) information.

4. Information We Collect Automatically

4.1 When you visit our website, we may automatically collect:

  • IP address

  • Browser type

  • Device information

  • Operating system

  • Pages visited

  • Time spent on our website

  • Cookies and similar technologies

 

Further information is available within our Cookie Policy.

5. How We Collect Information

5.1 We collect information directly from you when you:

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  • Register with RTG

  • Apply for a vacancy

  • Submit your CV

  • Contact us

  • Complete forms

  • Attend interviews

  • Accept assignments

 

5.2 We may also obtain information from:

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  • Employers

  • Referees

  • Recruitment websites

  • ⁠Job boards

  • Professional networking sites

  • Government agencies where legally permitted

  • DBS providers

  • Right to Work verification services

6. How We Use Your Information

  • Provide recruitment services

  • Match candidates to vacancies

  • Arrange interviews

  • Carry out compliance checks

  • Verify identity

  • Verify Right to Work

  • Obtain references

  • Verify qualifications

  • Conduct safeguarding checks

  • Manage temporary assignments

  • Process invoices

  • Process payments where applicable

  • Respond to enquiries

  • Improve our services

  • Comply with legal obligations

 

6.2 We will only use your personal information where we have a lawful basis for doing so.

7. Lawful Basis For Processing

​7.1 Depending upon the circumstances, we process personal data under one or more of the following lawful bases:

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a) Consent

b) Contract

c) Legal obligation

d) Legitimate interests

e) Protection of vital interests where applicable.

8. Sharing Your Information

8.1 We may share personal information with:

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  • Prospective employers

  • Nursery settings

  • Schools

  • Childcare providers

  • Payroll providers

  • Umbrella companies (where applicable)

  • Professional advisers

  • Legal representatives

  • Government authorities

  • HM Revenue & Customs

  • Disclosure and Barring Service providers

  • Regulatory bodies where required by law

 

8.2 We will only share information necessary for the purpose concerned.

9. Internal Transfer

9.1 Where recruitment services involve opportunities outside the United Kingdom, personal information may be transferred internationally.

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9.2 Where international transfers occur, RTG will ensure appropriate safeguards are implemented in accordance with UK GDPR.

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